Template
Association general meeting
The usual ordinary meeting, without the paperwork: each agenda item is voted separately and the minutes say how many members voted out of the roll, so you can check the quorum your statutes require.
Who it's for: Cultural, neighbourhood, sports, youth or any kind of association holding its yearly meeting.
No card · Opens already built in your editor
asamblea-asociacion.form
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Approval of the minutes of the previous meeting *In favourAgainstAbstain
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Approval of the annual activity report *In favourAgainstAbstain
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Approval of the year's accounts *In favourAgainstAbstain
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Approval of next year's budget *In favourAgainstAbstain
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Any other business
When to use it
- It's time for the ordinary general meeting: previous minutes, annual report, accounts and budget.
- Some members can't attend and you want their vote to count the same.
- You need each item's turnout to check the quorum your statutes require.
What's inside and why
- One item, one result
- Each agenda item is voted separately with In favour, Against or Abstain, and the minutes give each result.
- Turnout in view
- The minutes say how many voted out of the roll, «24 of 30», so everyone can check the quorum in their statutes.
- Proxy votes on record
- Whoever votes on behalf of another member says so when voting, and the minutes record it.
Tips to get the most out of it
- Check the quorum and majorities for each item in your statutes before calling the meeting.
- Import the member roll and hand out ballots early, together with the notice.
- Leave the budget for last: people vote on it knowing how the accounts turned out.
Frequently asked questions
Does it work for extraordinary meetings?
Yes: swap the agenda items for those of the extraordinary meeting; everything else works the same.
Do members need an account?
No: they vote with their ballot from the link, without signing up.
Are the agreements valid?
It depends on your statutes and the rules that apply to you: check them before relying on an online vote.