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Parents' association AGM
Accounts and fee are voted item by item, with one ballot per family so those who come and those who can't both vote. Next year's activities are ranked by preference, and the minutes record each item's result and the comments, summarised with verbatim quotes.
Who it's for: Parents' associations and family groups at schools.
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asamblea-ampa.form
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Approval of the minutes of the previous meeting *In favourAgainstAbstain
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Approval of this year's accounts *In favourAgainstAbstain
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Fee per family for next year *Keep it the sameRaise it for more activitiesAbstain
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Rank the activities you want for next year *After-school sportsHomework supportEnd-of-year party +1
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Any other business
When to use it
- The yearly meeting is coming and the accounts and fee need approving, with the families who can come and those who can't.
- You want to choose next year's activities without the loudest voices deciding.
- The board needs clear minutes by item to post or send to every family.
What's inside and why
- One ballot per family
- Each family votes once with its code, in the room or at home; nobody votes twice.
- Activities are ranked, not hand-picked
- With the ranking each family orders its preferences, and the double count shows which activity convinces most people.
- Any other business at the end
- An open field for what doesn't fit a yes or no; the AI summarises it with verbatim quotes in the minutes.
Tips to get the most out of it
- Paste the list of families before handing out ballots: once votes are cast the roll can't change.
- Add date, time and place: they appear in the notice and the minutes.
- Project the screen in the room and share the link in the group chat: those present and absent vote at the same time.
Frequently asked questions
Can families who don't attend vote?
Yes: each gets its ballot by message and votes from the phone before the close.
What if a family has two guardians?
Hand out one ballot per family, so each family's vote counts once.
How do we share the result?
At the close, the minutes show each item's result and the turnout; download them or share their link.